Recruiting and candidates
Selection pipeline, CVs, interviews, notes and searchable profiles.
Free software to manage people, candidates and clients
Recruiting, CRM, time, expenses and consultants in one workspace. Start with the process you need today and add the rest without switching tools.
Companies: up to 10 employees and 5,000 CVs. Freelancers: up to 2,000 CVs. No credit card.
For freelancers, recruiters, small firms, consultancies and staffing agencies.
What you can manage for free
Clients and requests
CRM for companies, contacts, opportunities and job orders.
Time and approvals
Employee timesheets with submission, review and approval history.
Expenses and receipts
Employee costs linked to the correct client and project.
Consultants and staffing
Skills, availability, allocations and margins in one flow.
Operational AI chat
Find, update and summarize business data in plain language.
Start with the problem, not endless configuration
1
Choose a workflow
Recruiting, clients, timesheets, expenses or staffing starts ready to use.
2
Upload CVs
Add CVs and let HICE extract useful information into searchable candidate profiles.
3
Invite the team
Each role sees what it needs and can work from mobile.
Free HICE versus spreadsheets and separate apps
| Feature | hice.ai | Spreadsheets and separate apps |
|---|---|---|
| Database | Candidates, clients and staff connected | Disconnected files and address books |
| Workflow | Submission, approval and history | Manual email and messages |
| Company CV limit | 5,000 CVs | Depends on each separate tool |
| Starting cost | €0, no card | Setup time and multiple subscriptions |
One record used across every process
When a candidate becomes a consultant, you do not create them again. When they log time or expenses, the client and project are already connected.
What free really means here
In this market the word free usually means a fourteen-day trial or a plan so limited that it only lets you look. Here the free plan is a working plan: companies of up to 10 employees with 5,000 CVs, and freelancers with 2,000 CVs, no card and no expiry date.
That changes how to evaluate it. Nothing has to be decided before trying: pick the process that hurts most today, run a full real cycle with your own data, and see whether the team uses it. If it works, extend it; if not, nothing has been invested beyond a few hours.
- No credit card and no trial period that expires
- The data stays yours and can be exported
- Start with one module and add the others later
- The limit is announced before it is reached, not after
Where to start, depending on today's problem
Trying to launch all five processes at once is the fastest way to abandon the effort. Pick one, finish it, and only then open the next, because each one leaves in place the data the following one needs.
If the problem is CVs getting lost in folders, start with recruiting. If nobody knows what has been promised to each client, start with the CRM. If the month closes late, start with hours. If expenses arrive loose by email, start with expenses. And if nobody ever knows who is available in three weeks, start with staffing.
- One process finished before the next one starts
- Chosen by what hurts today, not by what is easiest
- A full real cycle before extending it to the team
- Each module leaves data the following one uses
Start now with a free template
Start with the most urgent workflow and connect the rest when you are ready.
Open the toolFrequently asked questions
Is HICE really free?+
Yes. Companies can use the free plan for up to 10 employees and 5,000 CVs; freelancers can store up to 2,000 CVs. No card is required.
Can I use only one module?+
Yes. Start with recruiting, CRM, timesheets, expenses or consultant management and add other workflows later.
How do I add candidates I already know?+
Upload their CVs. HICE extracts useful information into structured profiles. The free templates remain separate tools for Excel or Google Sheets.
Does it work for staffing agencies?+
Yes. It connects candidates, client requests, consultants, allocations, time and expenses.
What happens over the free limits?+
Your data remains yours. You can select a larger plan before adding more people or CVs.
Create your free workspace
Start with the most urgent workflow and connect the rest when you are ready.
Start free