Candidate database
Profiles, CVs, skills, experience, notes and consent in a searchable archive.
Manage the complete recruitment process for free
From the first CV to the shortlist: candidates, interviews, assessments, clients and requests remain in one auditable workflow.
Freelancers: 2,000 CVs free. Companies: 5,000 CVs and up to 10 employees.
For independent recruiters, HR teams, headhunters and recruiting agencies.
What you can manage for free
Hiring pipeline
Custom stages from application to interview, offer and placement.
CV parsing
Turn uploaded CV information into structured, usable fields.
Interviews and scorecards
Schedules, structured feedback and documented decisions.
Semantic search
Find people by skills and context, not only exact words.
Connected clients
Link shortlists, vacancies and communication to the right client.
An ordered recruiting process in three steps
1
Upload or receive CVs
Add CVs and let HICE turn their information into structured candidate profiles.
2
Run the stages
Assign recruiters, interviews, scorecards and next actions.
3
Present the shortlist
Connect profiles to the request and retain every decision.
HICE versus spreadsheets and CV folders
| Feature | hice.ai | Spreadsheets and folders |
|---|---|---|
| Candidate search | Fields and semantic search | File names and manual filters |
| Recruiting history | Single auditable record | Scattered email and notes |
| Clients and vacancies | Connected to candidates | Separate databases |
| Free plan | 2,000/5,000 CVs | Limits or manual work |
A database is useful only when people can be found again
Storing CVs is not enough. HICE connects skills, interviews, requests and feedback so known candidates can serve future searches.
Building a candidate database you can actually search
A folder of CVs is not a database. The difference is whether you can ask it something and get an answer: who has a specific skill, at what level, when they last used it, and whether they are available. A document saved in a folder answers none of that.
When CVs are uploaded, HICE extracts the information and creates structured, searchable profiles. From there, what makes the difference is the discipline of maintaining them: updating availability and expectations at every conversation, and recording the date each skill was last verified. A skill without a date does not distinguish someone who used it last quarter from someone who touched it six years ago.
- Skills with level, evidence and verification date
- Process stage and closing reason always recorded
- Availability and expectations updated at each contact
- Duplicate detection before adding new sources
Consent and retention from day one
A candidate database is a database of personal data, and in recruiting it is also shared with clients when profiles are presented. It is worth deciding from the start what is stored, on what legal basis, for how long, and exactly what information leaves the company when a shortlist is sent.
Designing that at the beginning costs very little. Applying it afterwards, across thousands of inherited records with unknown provenance, costs considerably more and usually ends in a mass cleanup that destroys useful information along with the surplus.
- Source and consent date on every profile
- Expiry for profiles with no activity, with prior warning
- Control over which data is shared when presenting a shortlist
- A log of who has accessed sensitive information
Start now with a free template
Start free and upload your first CVs without a credit card.
Open the toolFrequently asked questions
How many CVs can I manage for free?+
Up to 2,000 CVs as a freelancer and 5,000 CVs with a free company account.
Is it an ATS or only a database?+
Both: candidate database, recruitment pipeline, interviews, assessments and client requests.
Can I upload CVs I already have?+
Yes. Upload the CVs and HICE extracts their information into candidate profiles.
Does AI decide who gets hired?+
No. AI helps extract, search and organize information; accountable people make hiring decisions.
Can I recruit for multiple clients?+
Yes. Each vacancy and shortlist links to the correct client, contacts and commercial activity.
Move your candidate database into HICE
Start free and upload your first CVs without a credit card.
Start free