Time by project
Date, activity, client, project and billable status together.
Employee hours recorded, submitted and approved
People log time by project; managers review exceptions, approve periods and retain a history ready for reporting and billing.
Free for companies with up to 10 employees. No card required.
For small firms, studios, consultancies and client-project teams.
What you can manage for free
Period submission
Employees complete and submit weekly or monthly timesheets.
Manager approval
Approve, reject or request a correction with full history.
Reminders
Find missing time and periods awaiting submission or approval.
Reports
Summaries by person, client, project, period and status.
Expense connection
Read time and project costs in the same operational context.
From work performed to approved data
1
Employee records time
Enter hours and activity from browser or phone.
2
Manager reviews
Check gaps, anomalies and the correct allocation.
3
Period closes
Approved time remains ready for reports and downstream processes.
HICE versus an employee time spreadsheet
| Feature | hice.ai | Spreadsheet |
|---|---|---|
| Submission and approval | Auditable workflow | Attachments and email |
| Corrections | Request with history | Duplicate versions |
| Projects and clients | Shared master data | Inconsistent free text |
| Cost for up to 10 people | €0 | Administrative time |
Counting time is not enough: it must be valid
The value is the complete path: hours assigned to the correct work, submitted by the person and approved by the accountable manager.
Getting the team to actually log hours
The problem with time logging is almost never the tool: it is what gets asked for. When people have to choose between dozens of activity codes and justify every deviation, they stop filling it in daily and complete it on Friday from memory. The result is data with the appearance of precision and the content of an estimate.
The rule that fixes it is to ask only for the granularity that produces a decision or a contractual obligation. If the contract does not distinguish analysis from documentation, the timesheet does not need to either. And it helps enormously if the person logging sees something in return: their own hours, their approval status and the project's consumption.
- Projects and clients preloaded from the assignment
- Entry in seconds, and from a phone
- Same-day reminder for incomplete timesheets
- Each person able to see their own hours
Approving by exception instead of reviewing line by line
If the manager has to review every line, they will not: they will approve in bulk on the last day and the control will be nominal. Highlighting only what is anomalous turns half an hour of work into three minutes and improves real oversight rather than relaxing it.
The anomalous is always the same and is detected automatically: hours booked outside the assignment, overrun against what was planned for the period, bookings to projects that are already closed, and people with an active assignment who have logged nothing at all.
- Exceptions highlighted against the rest of the period
- A history of who approved what, and when
- Corrections with the reason recorded
- Period closed with absences already resolved
Start now with a free template
Create projects, invite people and approve the first period.
Open the toolFrequently asked questions
Are timesheets really free?+
Yes, on the company plan for up to 10 employees.
Can a manager reject time?+
Yes. They can request corrections and retain the status and change history.
Can time be split across clients?+
Yes. Each row can link to the correct client, project and activity.
Does it work for contractors?+
Yes. Distinguish employees, consultants and contractors and apply the appropriate flow.
Can I begin in Excel?+
Yes. Use the free template as a standalone sheet; when you move to HICE, create projects and people directly in the workspace.