Attached receipts
Photo or document retained with each expense line.
Free expenses without spreadsheets and attachments
Receipts, expense reports and approvals in one flow
Employees record the expense and attach the receipt; managers review, approve or request corrections without chasing email.
Free for companies with up to 10 employees.
For small firms, studios and service companies reimbursing employee expenses.
What you can manage for free
Categories and reasons
Travel, meals, lodging, purchases and custom categories.
Client and project
Assign cost to the right engagement and flag rebillable items.
Submission and approval
Employees submit; managers approve, reject or request changes.
Reimbursements
Clear status from draft through validation and reimbursement.
Auditable history
Amounts, documents, people and decisions remain connected.
From receipt to approved expense
1
Upload the receipt
Add amount, date, category and project.
2
Submit the report
Group the period's lines and send them to the manager.
3
Approve and close
Review documents and policy, then record the decision.
HICE versus an expense spreadsheet
| Feature | hice.ai | Sheet and receipt folder |
|---|---|---|
| Receipts | Attached to each expense | Separate inconsistently named files |
| Approval | Status and accountable manager | Unstructured email |
| Project | Native link | Manual field |
| Cost for up to 10 people | €0 | Time and error risk |
A useful expense is complete and verifiable
An amount without a receipt, project or owner creates questions. HICE keeps these elements together and exposes what is missing.
Start now with a free template
Invite employees and replace spreadsheets, loose receipts and email approval.
Open the toolFrequently asked questions
Is expense management free?+
Yes, for companies with up to 10 employees on the free plan.
Can I attach photos and receipts?+
Yes. Each expense retains its document and verification data.
Can a manager reject an expense?+
Yes. Approve, reject or request a correction while retaining history.
Can expenses link to clients?+
Yes. Assign them to clients and projects and flag them as rebillable.
Is there a free template?+
Yes. Download the CSV template and use it without registering.
Manage team expenses for free
Invite employees and replace spreadsheets, loose receipts and email approval.
Start free