Client accounts
Companies, offices, contacts, roles and relationship history.
Clients, job orders and candidates in one free CRM
Track companies, contacts, opportunities and job orders without losing the link to the people you can present.
Free company plan for up to 10 employees and 5,000 CVs.
For recruiting firms, headhunters, staffing agencies and consultancies.
What you can manage for free
Sales pipeline
Leads, opportunities, probability, next actions and expected value.
Job orders
Requirements, skills, rates, deadlines and search ownership.
Connected candidates
Shortlists and submissions visible inside the client request.
Activities and follow-ups
Calls, meetings, email, notes and reminders in one timeline.
Staffing forecast
Read commercial demand and people availability together.
From first contact to filled request
1
Add clients and contacts
Create companies and contacts as you work through the sales pipeline.
2
Open the request
Define role, skills, timing, budget and owner.
3
Connect the shortlist
Present candidates or consultants and retain feedback.
Vertical CRM versus a generic CRM
| Feature | hice.ai | Generic CRM |
|---|---|---|
| Job orders | Native and candidate-linked | Custom object or notes |
| Shortlists | Inside the request | Attachments and email |
| Staff availability | Visible with pipeline | A separate system |
| Starting cost | €0 on the free plan | Licenses or configuration |
The sales pipeline must talk to recruiting
A request without candidates is only a forecast; a candidate without a request is only inventory. HICE connects both sides.
What to record about each client and each vacancy
In an agency, commercial information has a second reader besides management: whoever has to fill the search. That is why a vacancy needs more than a value and a close date. It needs the role with its level, the mandatory skills separated from the desirable ones, the location, the deadline and who decides on the client side.
Those fields look like bureaucracy until the first time they prevent a rejected shortlist. Most rejected submissions do not fail because of the candidate, but because the brief was half understood and nobody wrote it down.
- Mandatory requirements separated from preferences
- The contact with decision-making authority identified
- The real deadline and how flexible the date actually is
- A history of what was submitted and how it ended, per client
From client to submission without losing the thread
The value of having clients and candidates in the same place shows up at the moment of submitting. The question most often answered wrongly is whether that profile has already been presented to that company before, and the cost of getting it wrong is paid by the commercial relationship.
With the vacancy, the shortlist and the history in the same record, the conversation with the client changes: you can say precisely how many people were approached, how many declined and for what reason. That last figure is the one that helps most when a search stalls and the brief needs adjusting.
- Submitted candidates linked to their vacancy and client
- Rejection reasons aggregated and reusable
- Commercial activity on a single timeline
- A next step with a date on every open opportunity
Start now with a free template
Create clients and requests, then connect candidates and consultants.
Open the toolFrequently asked questions
Can I use it as a simple client CRM?+
Yes. Manage companies, contacts, activities and opportunities before enabling recruiting or staffing.
Is it free for a small agency?+
Yes, for up to 10 employees and 5,000 CVs on the free company plan.
Can one client have multiple contacts?+
Yes. Each account can have offices and contacts with their own activities and requests.
Does it manage vacancies and job orders?+
Yes. Record requirements, stage, value, priority, owner and submitted candidates.
How do I move my client process to HICE?+
Create companies, contacts and opportunities in the workspace. The free template can organize your source data, but it is not imported automatically.
Create your free staffing CRM
Create clients and requests, then connect candidates and consultants.
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