Enterprise IT consulting software with EU-hosted, GDPR AI

Stop forcing 150 consultants through SAP PS screens nobody understands. Give them a chat. Give finance, security and audit the controls they need underneath.

Why enterprise PSAs grind teams down

Enterprise IT consultancies face a contradiction: 100+ consultants want a fast, modern interface, but finance, security and audit need SOX-grade controls, immutable logs and ERP-grade data integrity. Most current stacks force the consultants to suffer.

Senior consultants spend 5-7 hours a week on timesheets, SAP CATS entries and expense workflows
Project profitability is visible only after month-end close, two weeks too late to act
Bench utilisation reporting requires three tools and a BI consultant
Cloud-native AI tools are blocked by the CISO — sensitive client data can't leave the data centre
Onboarding a new project manager on SAP PS takes 8-12 weeks of training

Enterprise controls underneath, chat on top

hice.ai gives consultants a chat interface — they barely notice the system. Underneath, your CFO gets immutable audit logs, SOX controls, ERP-grade data and EU-hosted, encrypted, GDPR-compliant data.

«Show utilisation for the SAP practice this quarter, partner by partner» → live dashboard with billed, billable, bench and PTO
«Forecast Q3 revenue from active contracts and signed SOWs» → P&L projection with confidence bands
«Add 2 senior architects to the Allianz programme from next Monday» → assignment created, contract amendment routed, rate card validated

Try it in chat

Examples you can ask:

Static demo of hice's AI chat.

What you get

EU data residency & GDPR

Data hosted in the EU, encrypted at-rest and in-transit, with granular permissions and daily backups. CISO-friendly out of the box.

SAP / Oracle / Workday integration

Bidirectional sync with your ERP — GL postings, vendor master, project codes, employee records — without forcing finance to change tools.

SOX-grade audit trail

Every entry, edit and approval logged immutably with user, timestamp and IP. Auditor-ready exports in one click.

Multi-entity, multi-currency PSA

Handle 8 legal entities and 15 currencies with intercompany allocations, transfer pricing and consolidated reporting.

Enterprise rate-card engine

Per-client, per-role, per-region, per-quarter rate cards — with automatic effective-date switching and discount approval workflows.

What changes when a practice passes two hundred consultants

Below roughly a hundred people a practice can be run on convention: everyone knows how hours are booked, who approves what, and which project a piece of work belongs to. Past two hundred that stops holding, and the failure is not dramatic — it shows up as three teams reporting utilisation three different ways and nobody able to say which is right.

What has to become explicit at that size is the definition layer: what counts as billable, how holiday affects the denominator, when revenue is recognised, and which entity owns a cross-border engagement. Those are governance decisions rather than software features, and a platform's real job is to enforce them consistently once they are made.

Written definitions for utilisation, cost and margin
One owning entity per engagement, decided before kickoff
Approval thresholds that scale with deal size
Definition changes announced and dated, never silent

Working inside a CISO's constraints instead of around them

In a regulated enterprise the security review is not a formality that follows the decision — it is the decision. A tool that cannot answer where data is processed, which sub-processors touch it, and how model inference is isolated will not reach a pilot, regardless of how well it demos.

The productive approach is to bring the answers to the first conversation rather than the third: hosting region, retention periods, what leaves the tenant, and whether client data is ever used to train anything. Firms that prepare that document once find the review takes weeks instead of quarters, and it is the same document every time.

Processing region stated per data category
Sub-processor list maintained and versioned
Explicit statement on model training and data retention
Access logs exportable for the internal audit team

Migrating off an incumbent PSA without a big bang

Replacing SAP PS or a long-running PSA in one cutover is how enterprise programmes acquire eighteen-month timelines and a reputation problem. The alternative that works is to leave the system of record where it is at first and move the decision layer — capacity, assignment and live project margin — which is the part that is failing anyway.

Once that layer is trusted, the transactional pieces follow one at a time, each with its own reconciliation period and its own switch-off criterion written before it starts. Nothing is decommissioned because a plan said so; it is decommissioned when a stated test passes.

Decision layer first, transactional records later
A written switch-off criterion per module, agreed up front
One reconciliation cycle with matched totals before cutover
Rollback path defined for every phase

Real case: 220-consultant SAP practice in Zurich

Markus, COO of a multi-entity IT consultancy operating across DACH and the UK, replaced an aging SAP PS plus Salesforce stack with hice.ai. Within 90 days, monthly close moved from 11 working days to 4, consultants reduced administrative time by 6 hours each per week, and the CFO got real-time programme P&L on the four largest accounts — recovering 11% of forecast revenue that had been slipping unnoticed.

hice.ai vs SAP PS + Salesforce + BI

Feature	hice.ai	SAP PS + Salesforce + BI
Consultant time to log a day	30 seconds in chat	8-12 minutes in SAP CATS
Real-time programme P&L	Yes, native	Quarterly BI report
PM onboarding time	1 day, no training	8-12 weeks of SAP training
Data residency for sensitive clients	EU-hosted, encrypted, GDPR	Cloud-only unless you build your own
SOX controls and audit logs	Native, immutable	Native, but expensive to extract
Total cost of ownership (3yr)	Single line item	Licences + 5-10 FTEs to operate

FAQ

Where is our data hosted and how is it protected?+

Data is hosted in the EU, encrypted at-rest and in-transit, with granular permissions, immutable audit logs and daily backups. GDPR-compliant, with full DPA and SCC.

How does the integration with SAP S/4HANA work?+

Standard SAP connectors via IDoc, BAPI or OData. Project codes, GL postings, vendor master and employee records sync bidirectionally with full audit trail.

Does it support SOX, ISO 27001 and SOC 2 controls?+

Yes. Immutable audit logs, segregation of duties, approval workflows and access controls are native. We provide control evidence packs for your auditors.

What about GDPR for European entities?+

We offer EU-only hosting with full DPA and SCC. Data is encrypted at-rest and in-transit, with a complete audit trail of every access.

Can it handle 5+ legal entities with intercompany billing?+

Yes. Multi-entity, multi-currency, multi-language. Intercompany transactions are automated with transfer-pricing rules you configure.

How does it replace Salesforce for the sales side?+

Pipeline, opportunities, proposals and signed SOWs live alongside delivery — partners see one P&L from prospect to billable delivery. Salesforce can stay if you prefer.

What's a realistic implementation timeline for 200+ consultants?+

Enterprise rollouts run 10-14 weeks: data migration, ERP integration, security review, parallel run, full cutover. We co-staff with your team throughout.