Categories and receipts that prevent arguments
Most expense disputes are not about large amounts but about rules nobody wrote down. What belongs in each category, above what amount a receipt is required, what needs prior authorisation and what is never reimbursed are four questions that fit on half a page.
When those rules are written and known, approval stops being a case-by-case negotiation. And the team stops advancing money without knowing whether they will get it back, which is the part of the process that generates the most resentment for the least money at stake.
- Closed categories with examples of what each includes
- The threshold above which a receipt is required
- Expenses that require prior authorisation
- A reimbursement deadline committed to in writing