Software for the person who has to say who is available, and when

    Real availability, bench, skills and clashes in a single view. Ask who is free in three weeks with a given skill and get an answer, not a spreadsheet to reconcile.

    The question always arrives before the data

    Sales asks who is available for Monday. You know the answer lives in three different places, none of them current as of today, and that you will have to call two project managers to be sure.

    • Availability living in a shared sheet updated by hand by several people
    • No link between who is on the bench and who is about to come free
    • Skills scattered across CVs, managers' memories and old interview notes
    • Clashes discovered after the fact, once someone has been promised to two clients
    • Ramp-up and handovers that appear nowhere in the plan
    • Hours spent rebuilding a picture that changes the next day

    One question, one answer

    hice.ai holds contracts, assignments, approved hours and skills together. When you ask who is available, the answer comes from data the team already enters as it works.

    • «Who is free from the 15th with SAP FI experience?» → list ranked by fit and release date
    • «Who has been on the bench more than two weeks?» → names, how long, and the projects they could join
    • «Is Marco already promised to anyone in March?» → the clash surfaces before you promise
    • «How much free capacity do we have in Q2?» → by skill and by location
    Try it in chat

    Examples you can ask:

    Static demo of hice's AI chat.

    What you get

    Availability calculated, not declared

    It comes from contracts, assignments and approved hours, not from a sheet someone has to remember to update.

    Bench visible in days, not by feel

    Who is idle, for how long, and what it costs. The bench stops being a sensation.

    Skills from CVs, with no re-entry

    Skills come from CV parsing and from project history, and stay searchable.

    Clashes flagged early

    If you are about to assign someone already committed, you find out while you are doing it.

    Ramp-up and handovers

    Planned as real time, not as days that quietly vanish from the calculation.

    Scenarios without commitment

    Simulate an assignment and see its effect on capacity and margin before confirming it.

    Candidates and consultants in one place

    If the right person is not on the payroll yet, you search the candidate pool without changing tools.

    A view shared with delivery and sales

    Everyone looks at the same data, so the staffing meeting gets much shorter.

    Why resource planning almost always breaks at the same point

    The problem is not the absence of a tool: nearly every firm has one. The problem is that availability is maintained by hand, somewhere other than where the data that determines it is created.

    A contract ending, a project extended, half a day of training, a consultant returning early: all of these change availability and all of them happen elsewhere. As long as someone has to transcribe them, the sheet is a few days stale by construction, and trust in that sheet erodes until people stop looking at it and start phoning each other again.

    The only stable fix is to calculate availability from operational data rather than maintaining it in parallel. That is why staffing, contracts and timesheets need to live in the same system, not in three systems joined by an export.

    The four questions a resource manager is asked every week

    They are always the same, and the quality of a tool is measured by how fast it gets you to an answer you trust.

    If answering means opening more than one screen or calling someone, the tool is not helping you: it is asking you to do its job.

    • Who is available from a given date, with a given skill, in a given location
    • Who is idle right now and what it is costing us
    • Where we have promised the same person twice
    • How much free capacity we have next quarter, by skill

    IT consulting firm, 90 consultants, one resource manager

    They kept the plan on a sheet with 90 rows and twelve columns, updated every Monday morning and already wrong by Wednesday. The weekly staffing meeting ran ninety minutes, most of it spent reconciling different versions of the same fact. With availability calculated from contracts and approved hours, the meeting dropped to twenty-five minutes and became a discussion about choices rather than about data.

    Against a shared planning spreadsheet

    Featurehice.aiShared spreadsheet
    Where availability comes fromCalculated from operational dataTyped in by hand
    FreshnessReal timeWhenever someone remembers
    Search by skillFrom CVs and real project historyA column filled in from memory
    ClashesFlagged before you confirmFound afterwards
    Cost of the benchCalculated in days and eurosEstimated by feel
    Who can look at itDelivery, sales, leadershipWhoever has the right link
    What happens if you leaveThe data staysThe sheet becomes a mystery

    FAQ

    Where does availability come from?+

    From contracts, project assignments, approved hours and absences. There is no «available from» field for someone to maintain: the date is calculated.

    How does it handle ramp-up?+

    As a capacity percentage over the first days of an assignment, so the plan does not treat day one as if it were full productivity.

    Can I search by skill?+

    Yes, in plain language. Skills come from CV parsing and project history, so the search also finds people nobody tagged by hand.

    Does it see candidates too, not just employees?+

    Yes. If the right person is not on the payroll, the same search looks at the candidate database. That is the main difference from a planning-only tool.

    How are double bookings avoided?+

    The clash is flagged while you are assigning, not downstream. You can still force it when you need to, but knowingly.

    Can I model a scenario without committing?+

    Yes. You can see the effect of an assignment on capacity and margin, then decide whether to make it real.

    Can sales look for themselves?+

    Yes, with their own permissions. It is the fastest way to remove half the questions that currently land on you.

    How long does it take to start?+

    One to two weeks, including importing current contracts and assignments. The free plan covers up to 10 employees if you want to try it on one team.

    Stop rebuilding availability

    Let it be calculated from data the team already enters. Try it on a real team, free up to 10 employees.

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