Monitor employee KPIs live, in real time

    A live dashboard where you see productivity, utilization and performance of every employee, updated by the second. Ask the AI or use the traditional manual interface with tables, filters and classic charts.

    Why employee KPI tracking is still a nightmare

    Scattered spreadsheets, dashboards frozen at last month, numbers that always land too late. By the time you see the problem, it has already cost you money.

    • Monthly KPI reports that arrive when it is already too late to react
    • Manual spreadsheets updated by hand by HR and project managers
    • No correlation between hours worked, output delivered and quality
    • Managers who discover problems only at the quarterly review
    • Employees with no visibility on their own numbers in real time
    • Invasive monitoring tools that measure clicks instead of results

    Live performance, with AI that warns you before the problem

    hice.ai aggregates timesheets, projects, tickets, deliverables and sales activity into a single live dashboard. The AI tells you what is happening and what to do about it.

    • «How is Marco doing this month?» → 92% utilization, 78% billable, quality 4.7/5, on target
    • «Who is below target this week?» → list with variance, likely cause and suggested action
    • «Generate a delivery team performance report for the board» → PDF ready in 20 seconds
    • «Alert me if anyone exceeds 50 hours a week for two weeks running» → the AI monitors and warns you
    Try it in chat

    Examples you can ask:

    Static demo of hice's AI chat.

    What you get

    Live dashboard, updated to the second

    Utilization, billable share, hours, output and quality in one view that refreshes in real time.

    KPIs configurable per role

    Senior consultants, juniors, project managers, sales, delivery: every role gets the metrics that matter to it.

    AI that explains the variance

    Not just red numbers: the AI tells you why a KPI is below target and what to do next.

    Intelligent alerts

    Burnout, under-utilization, overload, quality decline: the AI warns you before it becomes a problem.

    Scheduled automatic reports

    Weekly performance, monthly board pack, executive summary: generated and delivered without anyone touching them.

    Historical comparison and trends

    Employee performance against their own history, against the team, against the sector benchmark.

    AI-supported one-to-ones

    Before every one-to-one the AI prepares the pack: KPIs, projects, feedback, points to raise.

    Conversational OKR goal setting

    Set OKRs by typing in the chat; the AI tracks progress and updates you automatically.

    Employee self-service

    Every employee sees their own live KPIs, so no review ever comes as a surprise.

    Connected to timesheets and projects

    No double entry: the numbers come from the tools your team already uses.

    Privacy by design

    We measure output and impact, not clicks or screenshots. Ethical and GDPR compliant.

    Traditional manual interface

    Prefer tables, filters and classic charts? They run alongside the AI chat.

    What a live indicator changes, and what it does not

    The advantage of a live indicator is narrow and real: it shortens the distance between something going wrong and somebody noticing. It does not make people work differently by being visible, and dashboards installed on the assumption that it will are usually ignored within a month.

    The indicators that benefit from being live are the ones where a same-week reaction changes the outcome — allocation gaps, timesheets not entered, hours booked outside an assignment. Everything else is better as a weekly figure, because a number that moves hourly invites reactions to noise rather than to trends.

    • Live only where a same-week reaction changes the outcome
    • Weekly figures for anything trend-shaped
    • A stated threshold for every live indicator
    • Noise dampened so small movements do not trigger action

    Definitions people can agree on before the dashboard exists

    Most dashboard arguments are definitional. Two teams looking at the same utilisation figure will disagree about whether internal training counts, whether holiday reduces the denominator, and whether a partially billed day counts fully.

    Settling those questions in writing before building anything takes an hour and saves months of low-level dispute. The definition does not have to be the theoretically best one; it has to be written down, applied consistently and easy to find from the number itself.

    • Written definitions agreed before the first chart
    • Denominator rules stated for holiday, training and leave
    • Definition reachable from the number in one click
    • Changes to a definition dated and announced

    Keeping visibility from turning into surveillance

    Individual indicators shown to everyone reliably produce two behaviours: optimising the number and hiding the problems. Both make the data less useful precisely when it matters, which is the opposite of the intent.

    The arrangement that works long-term is simple to state and worth honouring: individuals see their own numbers in full, managers see their team in aggregate with individual detail available for a stated reason, and leadership sees aggregates only. Publishing that rule is what makes people trust the figures rather than manage them.

    • Each person sees their own numbers in full
    • Team views aggregated, not ranked lists of people
    • Individual detail accessed with a stated reason, and logged
    • The access rule published, not merely intended

    Consulting firm, 80 consultants

    An 80-consultant consulting firm ran KPIs on monthly spreadsheets. HR spent three days at every month-end rebuilding them. With hice.ai the KPIs are live: the AI sends weekly summaries to managers and a monthly pack to the board. HR time dropped by 90%. Burnout cases identified and prevented: 12 in six months.

    hice.ai vs HRIS, spreadsheets and monitoring tools

    Featurehice.aiTraditional HRIS and spreadsheets
    Data freshnessLive, real timeMonthly, manual
    AI on varianceExplains cause and actionRed numbers only
    Burnout and overload alertsPredictiveReactive or absent
    Automatic reportsGenerated and sent by the AIBuilt by hand
    Employee self-serviceYes, everyone sees their own KPIsHR-only access
    Native local languagesItalian, English, Spanish, FrenchUsually English only
    Setup time1-2 weeksMonths

    FAQ

    Which KPIs can I track?+

    Utilization, billable share, hours, output, quality, client satisfaction, cost, margin and custom OKRs per role.

    Does the AI replace the manager?+

    No, it supports them. The AI prepares data, alerts and suggestions. The decisions stay with the manager.

    Is it invasive for employees?+

    No. We measure output and impact, not clicks or screenshots. The approach is deliberately ethical.

    Can I connect Jira, GitHub or HubSpot?+

    Yes, native integrations plus an open API for the less common tools.

    Can I turn the AI off?+

    Yes. The traditional interface with tables and charts is always available alongside it.

    Do employees see their own KPIs?+

    Yes, through a personal self-service view. Transparency is part of the design.

    Is it GDPR compliant?+

    Yes. Data hosted in the EU, encrypted, with a full audit trail of every AI action.

    How long does it take to go live?+

    1-2 weeks: data import, configuration and team onboarding.

    See your employees' KPIs, live

    30-minute demo or instant free access.

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