> Manage clients, searches, candidates, pipelines, placements and fee agreements in Hice. Explore recruiting workflows and the boundaries of billing data. Source: https://hice.ai/en/recruitment-agency-software # ATS and CRM for recruitment agencies, from client to placement Manage companies, contacts, searches and candidates alongside commercial engagements. Connect selection, placements and fee terms without confusing financial records with statutory invoice issuance. ## Recruiting does not end at the candidate record An agency needs to track both candidate progress and its client agreement. When these records are separate, a placement does not show the agreed fee, due date or guarantee terms. - Keep the client, contacts and search identifiable - Follow candidates and progress in the search pipeline - Review fee agreements and placements with financial access controls ## A concrete ATS workflow to test Open a search linked to a company, review candidates and update their progress. Commercial records hold fee agreements, payment terms and guarantees; placements and fee events provide the financial follow-through. - Review a search and its candidate pipeline. - Read CVs, activities and profile information before evaluating someone. - Check a placement, fee agreement and due dates with an authorized user. ## What you get ### Companies and contacts Connect the commercial relationship to the people involved in the search. ### Searches and pipelines Follow candidates through selection and keep status and progress visible. ### Candidate records and CVs Review profiles, documents and activities without delegating evaluation to an automated score. ### Fee agreements Record percentage, fixed or hybrid fees, entry fees and agreed terms. ### Placements and fee events Review recorded amounts, status, dates and invoice references for financial events. ### Payment and guarantees Keep payment terms and replacement or refund conditions in the agreement. ## From the client to a search and shortlist Start with the company and contacts: a search preserves the selection context, while its pipeline follows the candidates. Open a profile to review CVs and activities before updating progress. A shortlist remains a recruiter’s decision, not an automatic AI hiring decision. Use a sample search in your demo and check that the team can find the same candidates and progress records. To save a LinkedIn profile, the browser extension requires a preview and confirmation, one profile at a time. We do not promise bulk collection or access to records unavailable to your account. ## After placement: fees, due dates and guarantees The commercial agreement records the fee model, fixed amount or percentage, entry fee, payment terms and guarantees. Fee events can hold amounts, dates, status, due dates and invoice references; linking an event to a placement preserves its context. Recording an invoice number or fee status does not mean issuing or submitting a statutory invoice, reconciling a bank account or executing a payment. Test the handoff to your administrative system and verify any required integration separately. ## When you also need staffing and time tracking For success-fee recruitment, the core workflow is engagement, candidate and placement. If you assign consultants to clients, also check projects, duration, rates, time and approvals. The staffing workflow covers this distinct part of the process. Publishing to a particular job board, background screening and payroll should not be inferred from the presence of an ATS. Check these requirements individually; authorized people remain responsible for candidate evaluation and employment decisions. ## An experience shared by a Hice user “The candidate database is very intuitive, and we no longer waste time copying and pasting.” English translation of an excerpt from an Italian email testimonial, published with permission. This is the author’s individual experience, not a directory-verified review or a guaranteed outcome. ## An example to reproduce in your demo Illustrative demo, not a customer case: Demo Client opens a Data Engineer search. The recruiter reviews CVs and updates the pipeline; the manager reviews the placement and fee agreement. Finance records a fee event and the reference of an invoice issued in its own system. This example does not guarantee commercial outcomes or hiring times. ## Product scope and checks to make | Feature | hice.ai | Verify separately | | --- | --- | --- | | Operational records | CRM, ATS, projects, assignments and timesheets | Fields, permissions and limits for your workflow | | Administration | Financial records and operational documents | Statutory invoicing, accounting and specific connectors | | AI | Reads accessible records and proposes changes for review | Supported operations, clients and provider requirements | ## Frequently asked questions about recruitment agency software ### Is Hice only a candidate database? No. It brings candidates and searches together with CRM, commercial engagements, placements and recruiting financial records, subject to permissions. ### Can I record success fees and guarantees? Yes. Agreements support percentage, fixed or hybrid fees, entry fees, payment terms and guarantee conditions. Test your contract model in a demo. ### Does fee management issue statutory invoices? Do not interpret it that way: fee events and invoice references are operational records. Invoice issuance, statutory submission and accounting integration must be verified separately. ### How do pricing and roles work? Pricing distinguishes MAIN and BASIC users and explains free-plan limits. Check regional prices and AI provider requirements or costs separately. It is not one unlimited company-wide licence. ## Test your workflow, not a generic promise Bring a sample engagement or project: check steps, roles, records and exports before choosing. ## Read more in our in-depth articles ## Related glossary terms ## Explore more solutions - Run the consulting firm - Staffing: consultants and assignments - Time & Materials: rates, time and exports - Plans, limits and MAIN/BASIC users - Product demo workflows