> Manage consultants, skills, availability, allocations, clients, time and expenses free. Up to 10 employees and 2,000 CVs.

Source: https://hice.ai/en/free-staffing-agency-software
# Consultants, staff and client demand kept in sync

Know who is available, which skills they have, where they work and which time and expenses they recorded.

For staffing agencies, IT consultancies, body leasing and professional services firms.

## What you can manage for free

### Profiles and skills

Skills, seniority, certifications, CV and preferences in one record.

### Availability

Available date, current load, leave and future allocations.

### Client requests

Role, skills, duration, location, rate and demand priority.

### Allocations

Connect a person to a project with dates, percentage and state.

### Time and expenses

Timesheets and costs stay linked to consultant and engagement.

### Operating margin

Read costs, rates, utilization and unallocated work together.

## From client demand to allocation

### Record demand and availability

Capture client requirements and the real status of people.

### Compare profiles

Evaluate skills, seniority, start date and economics.

### Confirm allocation

Update projects, future capacity, time and expense flows.

## HICE versus staffing in Excel

| Feature | hice.ai | Excel and meetings |
| --- | --- | --- |
| Availability | Connected to allocations | Manual updates |
| Skills | Searchable profiles | CVs and personal memory |
| Client demand | In the same system | Separate CRM or email |
| Company CV limit | 2,000 CVs | Archive without operations |

## Staffing works when demand and capacity share data

Finding a name is not enough. Skills, availability, cost, rate and other allocation impacts must be checked together.

## The minimum data needed to plan at all

Planning consultants requires five sets of data and fails predictably when any one is missing: profiles with dated skills, a real calendar with absences and working hours, current assignments with their percentage of time, demand with roles and time windows, and economic terms by role.

Without absences, you propose people who will be on holiday. Without an allocation percentage, someone partly assigned looks identical to someone free. Without dates on skills, you propose expired experience. Completing those five is worth more than adding any new feature.

- Skills with level and date of last use
- Availability with working hours, absences and internal work
- Assignments with allocation percentage and end date
- Demand with role, start, duration and weekly allocation

## Seeing the bench before it appears

Unassigned time is almost never a surprise: it is an assignment ending on a known date with nothing behind it. What fails is that nobody looks at that date far enough ahead to do something commercially about it.

A weekly fifteen-minute routine focused only on exceptions resolves most of it: who finishes in the next six weeks, which tentative reservations have lapsed, which probable demand could absorb that capacity, and which skills are going unused. Each line needs an owner and a date, not just an observation.

- Assignment endings visible weeks in advance
- Tentative reservations with a confirm-or-release date
- Capacity coming free matched against probable demand
- Actions with an owner, not only alerts

## Start now with a free template

Create people, clients and allocations and make future capacity visible.

## Frequently asked questions

### Is it suitable for a small staffing agency?

Yes. The free plan covers up to 10 employees and 2,000 CVs.

### Can I manage employees and freelancers?

Yes. Distinguish the relationship and retain skills, availability and allocations.

### Does it also manage pre-hire candidates?

Yes. Recruiting feeds the same database and candidates convert to consultants without duplication.

### Can I see who is free next month?

Yes. Allocations have dates and percentages, exposing future capacity and conflicts.

### Is there a free planner?

Yes. Download the consultant planning template and use it as a standalone spreadsheet without registering.

## More free software

## Create your free staffing workspace

Create people, clients and allocations and make future capacity visible.