> Manage consultants, employees and freelancers with one AI chat: skills, allocations, timesheets, billing. Built for consulting firms.

Source: https://hice.ai/en/consultant-management-software
# Manage all your consultants from one chat

Skills, availability, contracts, timesheets, performance: every piece of info on every consultant, reachable in 10 seconds.

## When consultants become a problem

Above 30 people, managing consultants by hand is impossible. Excel, HR files, separate project reports. Nobody really knows who's doing what.

- Outdated skills: lost sales opportunities
- Double allocations discovered at the last minute
- Late timesheets, slow billing
- Costly bench with low visibility
- Annual performance reviews without real historical data

## One source of truth for every consultant

hice.ai keeps the complete profile of every consultant: skills, experience, past and current projects, performance, cost, client rate. Manager queries everything via chat.

- "Show me Marco Rossi's full profile"
- "Which consultants have done at least 2 banking projects?"
- "Who has expiring contracts and should be proposed for renewal?"
- "Quarterly performance of the data engineering team"

Examples you can ask:

Static demo of hice's AI chat.

## What you get

### Unified consultant profile

CV, skills, projects, feedback, cost, rate, contract in one view.

### AI-assisted allocation

AI suggests who to allocate to the next project based on skills and availability.

### Conversational timesheet

Consultants log hours via chat, AI validates and prepares billing.

### Continuous performance tracking

Feedback collected after every milestone, not just yearly.

### Compensation insights

Consultant cost vs client rate vs market benchmark.

### AI career path

AI suggests growth paths based on skill gaps.

## One profile per person, with permissions depending on who is looking

The same person generates data that should not be visible in the same way: their hours are reviewed by their manager, their cost is needed by finance, their contractual documentation belongs to HR and their skills profile is consulted by whoever does staffing. When those live in four systems, somebody ends up exporting a spreadsheet with everything together in order to work, which is exactly the scenario you wanted to avoid.

A single identity with attribute-level permissions solves the problem without creating another. It lets whoever searches for profiles see skills and availability without accessing compensation, and lets finance work with costs without needing the review notes.

- Single profile from candidate to employee or contractor
- Separate permissions for rates, costs, contracts and reviews
- Project, training and review history on the same record
- Access log for sensitive information

## Skills you can actually decide with

A skills inventory that aims to be exhaustive is abandoned within months because nobody maintains it. It works better to start with the thirty or forty that genuinely appear in client requests and to widen it only when a concrete decision has been blocked for want of a term.

The data point almost everyone forgets is the date. A skill without a date does not distinguish someone who used it last quarter from someone who touched it six years ago, and that distinction is exactly what matters when proposing a person. It is also worth recording who validated the level, because self-assessment and a delivery manager's judgement do not carry the same weight.

- Controlled vocabulary instead of free text
- Level, evidence and date of last verification
- Source of validation: self, manager or certification
- Synonym review with human judgement, not automatic

## Workload and early signals of attrition

A good share of departures is announced months ahead through data the firm already holds. Four signals deserve explicit tracking: sustained overtime for more than two months, no change in the type of work across three consecutive projects, no development conversation recorded in the last six months, and assignments always decided by availability and never by interest.

None on its own means someone will leave, but together they describe with reasonable reliability a person who has stopped progressing. The advantage of watching them is that each admits a concrete and inexpensive response before it is too late.

- Sustained overtime by person and by project
- Variety of work assigned across the year
- Date of the last recorded development conversation
- Explicit management load for those with a team

## 70-consultant IT firm

The HR Manager spent Friday afternoons emailing PMs for allocations. With hice.ai: "Next week's allocations by client". Answer in 5 seconds. Friday afternoon back to real work.

## hice.ai vs separate HR + PM tools

| Feature | hice.ai | Workday + Jira + Excel |
| --- | --- | --- |
| Unified consultant view | Yes | No, must reassemble |
| Total license cost | One | Three or more |
| Data update time | Real-time AI | Manual, delayed |
| Skill matching automatic | Yes | No |
| Consultant adoption | High | Low |
| Setup time | Days | Months |

## Frequently asked questions about consultant management software

### Can I manage employees and freelancers?

Yes. Clear separation with different rules for timesheet, billing, contracts.

### Do consultants have their own access?

Yes, each has access to their profile, logs hours, sees assigned projects. Granular permissions.

### How is personal data privacy handled?

GDPR-compliant. Data hosted in the EU and encrypted, sensitive data segregated, access logged, daily backups.

### Can I onboard a new consultant quickly?

Yes. Drag the CV: AI creates profile, extracts skills, suggests compatible projects. In 30 seconds.

### Works across countries?

Yes. Multi-currency, multi-language, multi-timezone.

### Integration with payroll?

Yes, standard APIs to major European payroll providers.

### Track individual performance?

Yes, continuous reviews tied to project milestones.

### How fast is setup?

1-2 weeks: CV import, skill matrix configuration, training (minimal).

## Every consultant, every datapoint, one chat

30-minute personalized demo or free access.

## Explore more solutions