> A practical workflow for assignments, people and companies without multiplying spreadsheets and folders.

Source: https://hice.ai/en/blog/web-ai-freelance-recruiter
# Freelance recruiting: connect candidates and clients

- A complete workflow for independent recruiters
- Separate companies, contacts and opportunities
- Link the candidate to the right search
- What to check in a free database
- Tools to put the workflow into practice

## A complete workflow for independent recruiters

Imagine a client search: record the company and contact, open the search and save relevant LinkedIn profiles. Link each candidate to the assignment and keep notes and CVs on their record. When a second search arrives, reuse the database rather than starting again with folders.

This is an example process rather than a promised financial outcome. To evaluate software as a freelancer, try the workflow with a few real records: save, retrieve, link to a client and update the activity. Time saved matters when the information remains useful for the next task.

## Separate companies, contacts and opportunities

A company is the organization, a contact is a person, and an opportunity represents potential work. Putting everything in one cell makes it difficult to see who you know and which conversation you are following. People change roles, while companies can have several contacts and opportunities.

Hice connects these records. Start with the company, link the contact and add an opportunity when there is a concrete request. The commercial record remains useful before a deal exists: it preserves notes, context and activities without confusing an interesting profile with a qualified sale.

## Link the candidate to the right search

Saving a person and submitting them to a search are different decisions. The database preserves the profile even when the current assignment ends. A search link adds context: which client request you are evaluating them for and what happens next.

Choose the search in the extension when the available context allows it, or complete the link in Hice. Always check the client and assignment. A general note should not replace the relationship: a structured link makes candidates, status and recruitment activities easier to retrieve.

## What to check in a free database

Before choosing on price, check user and record limits, available modules and export options. Also verify whether the extension and AI connection carry an extra fee. Hice includes both on its free plan, subject to the plan limits shown on the pricing page.

A useful trial uses a few real candidates and clients. Save, link, search and update a record, then check behavior near plan limits. If using an AI provider, consider connector availability in its plan and API usage separately. A free tool and the absence of every cost are different claims.

## Tools to put the workflow into practice

- Software for independent recruiters
- Database

## Put this guide into practice with free software

HICE connects candidates, clients, consultants, timesheets and expenses. The free plan includes up to 10 employees and 5,000 CVs for companies, and 500 CVs for freelancers.

### Related solutions

### More Articles

#### LinkedIn profiles, CVs and PDFs: what to save

When a record is enough, how to add a CV and how to distinguish a profile PDF.

#### Save from LinkedIn, Sales Navigator and Recruiter

The workflow for saving one profile at a time and checks for different LinkedIn sources.

#### CRM and ATS extension on Chrome, Safari, Firefox and Edge

Prepare your account, package and permissions, then verify the first save in your workspace.

#### Use ChatGPT with a CRM and an up-to-date database

Connect Hice, read real records and prepare briefings and opportunities with confirmed changes.

#### Use Claude for clients, opportunities and pipelines

Connect your CRM, define report criteria and review proposals before updating records.

#### Search and compare candidates with ChatGPT or Claude

Requirements, evidence, missing information and search reports: a method for using AI with your database.