> Calculators · Recruitment. Workflow, example and practical criteria.

Source: https://hice.ai/en/blog/time-and-cost-calculator-business-management-software-for-recruitment-agencies
# Time and cost calculator: business management software for recruitment agencies

- Scenario assumptions and calculations
- Define the outcome and records
- A pilot on the complete workflow
- Rules, exceptions and work cost
- Apply the workflow in HICE
- Choose the next step

This calculator values time spent on a repeated operation. Enter volume, minutes before and after, hourly cost and periods: results depend on your assumptions and support a concrete pilot.

## Scenario assumptions and calculations

Scenario: a team processes 50 operations per week for four weeks. Initial assumption: 12 minutes per operation; connected-workflow assumption: 8 minutes. Time valued at 35 currency units/hour. Calculation gives 13.33 hours and 466.67 currency units/month. These are simulated values to validate with team measurements.

| Measure | Value |
| --- | --- |
| 50 × 4 | 200 |
| (12 − 8) × 200 / 60 | 13.33 |
| 13.333… × 35 | 466.67 |

## Define the outcome and records

For this topic the control starts with clients, vacancies and candidates linked to the same search.

An ATS organizes applications, vacancies, stages and feedback. A candidate database retains profiles beyond one hiring process; a recruiting CRM connects client relationships to open searches. One person can have several applications, each with its own status.

Record vacancy requirements and criteria, link a candidate, assign the interview and save feedback and next action on the application. Test two vacancies for one profile: history must distinguish the decisions.

## A pilot on the complete workflow

Link a client to a vacancy and present three candidates. Record feedback against the right search: separate CV and client records alone cannot reconstruct a submission.

Before the demo, write three required outcomes and one acceptable tradeoff. Value recovered time only after measuring on the same basis. Have the actual owner complete a cycle and retain errors, corrections and final output. If the pilot stops halfway, identify the missing module, integration or step in the quotation.

## Rules, exceptions and work cost

Define who enters, corrects and approves records. Test an incomplete record, a duplicate and a change after closure. The decision changes when records can be exported with relationships rather than manually reconstructed. Count licenses, onboarding, team time and integration maintenance separately.

## Apply the workflow in HICE

In HICE, profiles, CVs, vacancies, interviews and feedback stay connected to the client and team. Semantic search and matching help retrieve candidates from your own database; the recruiter retains shortlist review.

## Choose the next step

Open the related solution, review pricing for your market and test the case on your records. Keep the template as a workflow reference and use the country ranking to explore other category options.

Recruitment · Reference rate · ATS / CRM / PSA

## Model your own numbers

Initial values are editable assumptions. The result measures time valued at your rate, not guaranteed additional revenue.

## Continue with another format

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