> Canada: Costs · Timesheets and time. Workflow, example and practical criteria.

Source: https://hice.ai/en/blog/how-much-does-it-cost-timesheet-time-tracking-and-hour-approval-tools-in-canada
# How much does it cost: timesheet, time tracking and hour approval tools in Canada

- Reference rate
- Define the outcome and records
- A pilot on the complete workflow
- Rules, exceptions and work cost
- Apply the workflow in HICE
- Choose the next step

Total cost includes licenses, setup, migration, training and integration maintenance. Separating those items makes a subscription, a quotation and an internal spreadsheet comparable.

## Reference rate

| Configured tier | MAIN · Monthly per user | BASIC · Monthly per user |
| --- | --- | --- |
| Europe | 29.90 EUR | 2.90 EUR |
| United States | 39.90 USD | 3.90 USD |
| Canada | 39.90 USD | 3.90 USD |
| LATAM | 19.90 USD | 1.90 USD |
| Premium APAC | 39.90 USD | 3.90 USD |
| Other markets | 25.90 USD | 1.90 USD |

Configured HICE base rates, monthly per MAIN/BASIC user. Check the Pricing page for applicable tier, contract, taxes and Enterprise terms. Example in the Canada tier: 5 MAIN + 25 BASIC = 297.00 USD/month. Assuming 1,000 for onboarding and 24 internal hours at 30, year one totals 5,284.00 USD. Additional budget inputs are assumptions.

The free plan includes up to 10 employees and 5000 CVs for companies; 500 CVs for freelancers.

For AI, separate the HICE subscription from any assistant plan and provider usage. Model requests, data volumes and review work; check included connections and limits. Reference rate

## Define the outcome and records

For this topic the control starts with billable hours, dual approval and traceable corrections.

A timesheet records hours by person, date, project and task. Time tracking measures duration; approval makes the handoff to financial calculations reviewable. Recorded, approved and billable hours are different sets requiring explicit filters.

Enter project, date and hours, check overlaps and submit to an approver. Hypothetical example: 8 recorded, 6 approved and 4 billable hours give different totals. Reconcile each summary with its stated filter.

## A pilot on the complete workflow

Record eight hours: six for a client and two internal. Submit the period, request a correction and approve it again. The summary should retain billable time, decisions and the corrected version.

Before the demo, write three required outcomes and one acceptable tradeoff. Value recovered time only after measuring on the same basis. Have the actual owner complete a cycle and retain errors, corrections and final output. If the pilot stops halfway, identify the missing module, integration or step in the quotation.

## Rules, exceptions and work cost

Define who enters, corrects and approves records. Test an incomplete record, a duplicate and a change after closure. The decision changes when records can be exported with relationships rather than manually reconstructed. Count licenses, onboarding, team time and integration maintenance separately.

## Apply the workflow in HICE

In HICE, hours remain linked to people, clients and projects, with submission and dual manager/HR approval. The value is moving from timesheets to operational reports without manually rebuilding billable time and project context.

## Choose the next step

Open the related solution, review pricing for your market and test the case on your records. Keep the template as a workflow reference and use the country ranking to explore other category options.

Timesheets and time · Reference rate · ATS / CRM / PSA

## Continue with another format

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